What is a delayed S/4HANA move costing you?

Published October 9, 2026 · 4 pages

This sheet gives you two answers. Part 1 shows, in money, what each month of delay costs. Part 2 is a six-question health check on your project. You need a pen and a calculator. Everything stays on this paper. Nothing is sent anywhere.

⬇ Download as a PDF

ORPINGTON ERP STEWARDSHIP, END TO END COST OF DELAY WORKSHEET Orpington Technologies Inc. · Saskatchewan, Canada · info@orpingtontech.com · https://www.orpingtontech.com/ PAGE 1 / 4 SAP ECC TO S/4HANA · FOR CFOS, CIOS & COOS What is a delayed S/4HANA move costing you? Fill this in with a pen. This sheet gives you two answers. Part 1 shows, in money, what each month of delay costs. Part 2 is a

six-question health check on your project. You need a pen and a calculator. Everything stays on this paper.
Nothing is sent anywhere.

1 Part 1 The money

Write down a few numbers you
know. Do simple sums, one at a
time. Get your cost of delay.

2 Part 2 The health check

Answer six questions with Yes,
Partly or No. Each answer has a
number.

3 Part 3 The result

Add up your numbers. Find your
band. See what to do next.

BEFORE YOU START, HAVE THESE A pen and a calculator Your project budget, or the person who holds it Your SAP support quote (optional step) Three dates to know PUBLISHED BY SAP 31 Dec 2027

SAP's standard support for ECC (SAP ERP 6.0, latest three enhancement packs, EHP 6–8)
ends. Not sure which pack you run? Ask your SAP team.

2028 to 2030

You may pay SAP extra to keep support. It is optional. SAP announced the extra charge as
two percentage points on the maintenance basis. Your SAP quote shows what that means
in money: use that number.

Without extra support

If you do not buy it, or it has ended, SAP moves you to customer-specific maintenance. Ask
SAP what that covers for you.

Source: SAP, maintenance strategy for SAP Business Suite 7 (support.sap.com), checked 9 October 2026. Eligibility and commercial terms apply. Programme or entity Completed by Date completed

ORPINGTON ERP STEWARDSHIP, END TO END COST OF DELAY WORKSHEET Orpington Technologies Inc. · Saskatchewan, Canada · info@orpingtontech.com · https://www.orpingtontech.com/ PAGE 2 / 4 Part 1: What does the delay cost? WRITE, THEN DO THE SUM Navy square: WRITE a number you know. Blue square: DO THE SUM with a calculator. Do not know a number? Ask your project manager or finance team. If nobody knows, write your best honest estimate and put est. beside it. BOX WHAT TO DO EXAMPLE YOUR NUMBER A Project team cost, for ONE month Salaries of the project team plus consultant fees for one month. 40,000 B Old and new systems running together, ONE month

What you pay to keep the old system and the new one both running:
servers, hosting, support staff.

15,000 C Workarounds and waiting costs, for ONE month

Manual work, extra staff hours, and savings you expected but are not
getting yet.

10,000 D Add A + B + C This is what ONE month of delay costs you. 65,000 E Extra months of delay you expect Count from your old go-live date to your new go-live date. 6 F Multiply D × E Your cost of delay before any SAP extra charge. 390,000 SAP extra charge. Will go-live now land AFTER 31 December 2027? NO. Write 0 in box J, then go to box K. YES. Do boxes G, H, I and J. G SAP's extra yearly charge for extended support Copy it from your SAP quote. Do not guess this one. 120,000 H Divide G ÷ 12 The extra SAP charge for ONE month. 10,000 I Months of delay after 31 December 2027 Count only the delay months that fall after 31 Dec 2027. 3 J Multiply H × I The extra SAP cost caused by the delay. 30,000 K K YOUR TOTAL COST OF DELAY Add F + J. Example: 390,000 + 30,000 = 420,000

ORPINGTON ERP STEWARDSHIP, END TO END COST OF DELAY WORKSHEET Orpington Technologies Inc. · Saskatchewan, Canada · info@orpingtontech.com · https://www.orpingtontech.com/ PAGE 3 / 4 Part 2: How healthy is the project? SIX QUESTIONS · YES, PARTLY OR NO 1. Read the question. 2. Tick ONE answer. Yes means fully true today. 3. Write the number printed under your answer into the Points box. Not sure? Pick the worse answer. These are warning points: 0 is best and 4 is worst, so a LOW total is good. QUESTION YES PARTLY NO POINTS 1 GOVERNANCE

Does one named senior person own this project and stay
involved every week?

Partly: named, but rarely involved. No: nobody clearly owns it. 0 2 4 2 CHANGE

Do the people who will use the new system have a training
plan with dates?

Partly: the plan is still being written. No: there is no plan. 0 2 4 3 TESTING

Have your own staff tested the hard cases (month-end
close, very large orders, manual overrides) and signed off?

Partly: some tested, gaps remain. No: easy cases only, or no testing
plan.

0 2 4 4 DATA

Does the data moved to the new system match the old
system (balances, stock, open orders)?

Partly: checked in part. No: not checked, or not planned. 0 2 4 5 CONNECTIONS

Have all links to other systems (bank, payroll, warehouse,
CRM) been tested from end to end?

Partly: most tested. No: only basic checks, or none yet. 0 2 4 6 GO-LIVE

Is there a written plan to go back to the old system if
go-live fails, AND a set support period after go-live?

Partly: only one of the two. No: neither, or only talked about. 0 2 4 YOUR TOTAL POINTS Add the six Points boxes. The most you can get is 24. out of 24

ORPINGTON ERP STEWARDSHIP, END TO END COST OF DELAY WORKSHEET Orpington Technologies Inc. · Saskatchewan, Canada · info@orpingtontech.com · https://www.orpingtontech.com/ PAGE 4 / 4 Part 3: What does your total mean? COPY YOUR RESULTS · TICK YOUR BAND My cost of delay (Part 1, box K) My total points (Part 2) POINTS BAND WHAT IT MEANS WHAT TO DO NEXT TICK 0 to 6 On track Most of the six basics are in place. Check again before each big milestone. 7 to 12 Some gaps

Some basics are only partly done.
Every question you answered Partly is
on your to-do list.

Fix your two worst questions first,
then score again.

13 to 18 Real worries Several basics are weak or missing. Go back to Part 1. Add a few

months in box E and redo the
sums to see a what-if cost. Then
try the free calculator below.

19 to 24 Act now Most basics are missing or unproven. Do the same what-if in Part 1. Then

ask for an evidence-based
review: info@orpingtontech.com

Read this before you act on your band. The bands are our own simple guide. They are not a forecast, have not been

tested against real project results, and should not be compared with other companies. Your result only reflects your own
answers on the day you filled this in.

Disclaimer. This worksheet is a self-reported estimate built from your own numbers and answers. It is not an audit, not professional, legal or

financial advice, and not a guarantee of any project outcome. No documents have been reviewed and no one has verified your inputs. SAP dates
were checked against SAP's published maintenance strategy on 9 October 2026; confirm your own entitlements and costs with SAP.

Now get your ERP Confidence Score.

This worksheet runs on your own numbers. The free ERP Confidence
Calculator scores your programme across six variables: 6 quick questions,
under 90 seconds, no sign-up, and your answers never leave your browser.

GET YOUR SCORE orpingtontech.com/erp-confidence-calculator

⬇ Download as a PDF